Cold email deliverability can be challenging. While it can help businesses drive sales and boost revenue, many cold emails go unanswered, ending up in spam folders or ignored altogether. Your email infrastructure may be to blame if you’re struggling with low engagement rates on your cold email campaigns. Maildoso is a popular cold email infrastructure tool that helps users improve their outreach effectiveness by ensuring high deliverability rates. It’s not for everyone. If you’re looking for Maildoso alternatives, you’re in the right place. This article will walk you through the top options on the market to help you confidently choose a cold email infrastructure tool that improves your outreach effectiveness, drives higher engagement, and boosts your return on investment.  

One valuable option for improving your cold email campaigns is Inframail's email infrastructure solution. Instead of focusing on the number of emails sent, this tool helps you build a healthy email sender reputation, which can improve your deliverability rates.

Table of Contents

• What is Maildoso and Why Consider Alternatives?

• Top 6 Maildoso Alternatives for Cold Email Success

• Cold Email Tool Checklist to Find the Right Outreach Software

• Start Buying Domains Now and Setup Your Email Infrastructure Today

What is Maildoso and Why Consider Alternatives?

Maildoso is a tool that helps you send large volumes of cold emails fast. It simplifies the email outreach process, making it easier to connect with your prospects. The tool can quickly run your: 

• Emails

• Monitor their deliverability

• Track your campaign’s performance.

Maildoso relies on a shared IP address, meaning multiple users send emails from the same IP. Now, this setup can be both helpful and risky. Let me break it down with an example: Imagine you’re sending emails to potential clients, trying to make a solid first impression. But since you share that IP with other users, you also share their reputation. If someone else on that IP has been flagged for spam, your emails might also end up in the spam folder. Not ideal, suitable? 

Maildoso is a viable option but relies on a shared IP network like Mailforge and Mailscale, and it is the most expensive, charging $2.75 per inbox per month. In contrast, Inframail offers a dedicated IP infrastructure and unlimited inboxes at a flat rate—300 inboxes would cost $349/month with Mailscale or $825/month with Maildoso, while Inframail provides the same for just $99/month.

Managing Shared IP Risks in Maildoso: How to Safeguard Your Email Deliverability While Scaling Campaigns

So, how does Maildoso work? 

Here’s the scoop: 

• Email Setup: You set up your email account within Maildoso, and it handles the bulk sending for you. It’s like having a virtual assistant that sends your: 

  • Emails

  • Monitors deliverability

  • Tracks your campaigns

• Scalability: Maildoso is built to send emails at scale, making it easier to reach a large audience without manual effort. But here’s where the shared IP risk comes into play

• Shared Reputation: If you’re running a campaign for, say, a new product launch, you might craft the perfect emails. 

Mitigating Shared IP Risks: How to Improve Deliverability in Cold Email Campaigns Using Maildoso

You have less control over deliverability because you’re on a shared IP. It’s like driving a car many people use—if someone doesn’t take care of it, the car might break down when it’s your turn to drive. So, while Maildoso is user-friendly and scalable, there’s always that risk tied to the shared IP. In short, Maildoso gets the job done, but as you and I know, cold email campaigns need reliability. And that’s where the shared IP can sometimes be a stumbling block.

6 Reasons Why You’re Looking For Maildoso Alternatives

You and I both know that Maildoso has some great features, but it’s not all sunshine and rainbows. Here’s why you’re looking for Maildoso Alternatives: 

1. No Email Warmup

One of the biggest reasons you might consider Maildoso alternatives is the lack of an email warmup feature. Warming up our email accounts is crucial for those of us in the cold email game to avoid landing in the spam folder. 

Our emails could be flagged without this, leading to higher deliverability rates. I’ve seen many folks mention this as a dealbreaker. After all, what good is a cold email strategy if your messages aren’t even being seen?

2. 3-Month Upfront Cost

Maildoso’s pricing model can be another sticking point. It requires a three-month upfront payment, which can be challenging, especially if you’re starting or running on a tight budget. 

This means you’re locked in for a quarter, whether the service works out for you or not. I’ve heard from a few users who feel this is a bit restrictive, especially when competitors offer more flexible monthly payment options.

3. Account Email Setup Delay

Now, I’ve personally experienced this, a delay in getting your email accounts set up. Let’s say you’ve got a new campaign ready to roll, but you’re stuck waiting for your accounts to be configured. It’s frustrating, right? 

For instance, one user mentioned that even though Maildoso promises quick setup, it sometimes takes up to 24 hours to get everything running smoothly. In the fast-paced world of email marketing, every hour counts.

4. Poor Customer Support

Customer support can make or break your experience with any service, and unfortunately, Maildoso has room for improvement here. While some users rave about the support team, others have reported slow response times, especially when trying to resolve urgent issues. 

One user even mentioned waiting 24 hours to get a basic query answered. If you’re in the middle of a campaign, that’s not the kind of support you want to deal with.

5. Lack of Advanced Account Management Features

Managing multiple email accounts can be challenging, and Maildoso’s limited management tools don’t make it any easier. Users often mention the inability to sort accounts by creation date, making handling many mailboxes more cumbersome. 

It’s like organizing a messy desk without any drawers. You can do it, but it will take a lot more effort. If you’re running large-scale campaigns, this lack of advanced features can slow you down.

6. Shared IP Risks

We’ve touched on this before, but it’s worth repeating—Maildoso uses shared IP addresses. This can be a significant issue if someone else on the same IP gets flagged for spam. Your deliverability could take a hit, even if you follow all the best practices. Many users aren’t willing to take this risk, especially when other options with dedicated IP addresses offer more control. 

In short, while Maildoso has its strengths, these issues drive some of us to explore other options. If you’re experiencing any of these problems, it might be time to consider a switch. After all, your email strategy is only as strong as your tools.

Related Reading

• Automated Lead Generation
• Email Prospecting
• How to Generate B2B Leads
• How to Warm Up Email Domain
• How Many Emails Can You Send Before Considered Spam
• Best Time to Send Cold Emails
• How to Cold Email
• Best Cold Email Templates B2B
• Email Outreach Best Practices
• Email Outreach Strategy

Top 6 Maildoso Alternatives for Cold Email Success

1. Inframail: Own Your Cold Email Deliverability

Inframail is an email infrastructure tool built for cold emailers like us who need a private email setup. Unlike shared IP addresses with services like Outlook or Google Workspace, Inframail provides you with dedicated IP addresses.

This means you control your deliverability and aren't affected by the behavior of others.

• Private Infrastructure: With Inframail, you get your own dedicated IP address, allowing you to influence your deliverability directly. Remember that you could still damage your server’s reputation if you don't follow best practices.

• Unlimited Inboxes: Inframail allows you to create unlimited email inboxes for a flat fee, which can be a game-changer if you need to manage multiple campaigns or scale up your outreach efforts.

  Automated Setup: It takes care of all the complicated email records saving you from the hassle of manual configuration, like: 

  • SPF

  • DKIM

  • DMARC

Comparing Inframail vs. Maildoso Pricing: Which is More Cost-Effective for Cold Email Campaigns?

Let’s compare how much you’d be spending on Inframail versus Maildoso:

Inframail Pricing

• Agency Pack: This is ideal if you’re handling large-scale operations and need to lower risks by spreading your sending.

• $249 monthly with three dedicated IPs

• Allowing you to set up 15 domains daily. 

• Unlimited Plan: This is perfect for small to medium-sized operations that still need the benefits of private infrastructure.

• $99 monthly with one dedicated IP 

• Has the ability to set up five domains daily. 

Maildoso Pricing

• Maildoso generally costs between $91.50 and $137.50 for 50 mailboxes. 

• These prices are based on a shared IP infrastructure, so you may be affected by other users’ sending practices.

Now, let’s do some math to see how these prices stack up:

For 50 Inboxes:

• Maildoso: 

  • $114.50 per month for shared IPs.

• Inframail (Unlimited Plan): 

  • $99 monthly for a dedicated IP.

Inframail’s Unlimited Plan is $15.50 cheaper per month than Maildoso. It also includes a dedicated IP, significantly reducing the risk of being flagged as spam due to other users' actions.

Inframail vs. Maildoso: Why Inframail Might Be the Better Choice for Serious Cold Email Campaigns

So, why might you choose Inframail over Maildoso? Let’s dive into where Inframail has the edge: 

• Dedicated IP Addresses: With Inframail, you do not share your IP address with other users, reducing the risk of being blocked due to someone else’s harmful practices. This is a significant advantage over Maildoso, which relies on shared IP addresses.

• Better Control Over Deliverability: Inframail allows you to manage your IP reputation. If one email gets flagged as spam, it won’t affect all your other emails, which is a risk you face with shared IPs.

• Cost Savings at Scale: If you manage multiple campaigns and need more inboxes, Inframail’s flat-rate pricing becomes more cost-effective. For example, at $249 per month, the Agency Pack allows you to manage large operations with three dedicated IPs, which Maildoso doesn't offer.

Is Inframail Worth It?

If you’re serious about your cold email outreach and need a private infrastructure to protect your deliverability, Inframail is a solid choice.

Inframail Pricing and Deliverability: A Balanced Choice for Scalable Cold Email Campaigns

The pricing is competitive, especially considering the benefits of dedicated IPs and the ability to scale up without worrying about additional inbox costs. It’s worth noting that while Inframail offers great deliverability control, it has a slightly lower deliverability rate than some traditional email services like Google Workspace. 

If absolute top-notch deliverability is your main concern, it’s something to remember.

Overall, if you want more control over your email infrastructure and want to avoid the pitfalls of shared IPs, Inframail stands out as a solid alternative to Maildoso.

2. Mailscale: A Scalable Solution For Cold Email Deliverability

Mailscale is a software tool designed to help you create and manage multiple email accounts quickly and easily. If you’ve ever been worried about getting flagged as spam when sending too many emails from one account, Mailscale is here to solve that problem.

• Scalability: Mailscale allows you to generate up to 1,000 email accounts, ensuring you can send emails at scale without running into deliverability issues.

• Ease of Use: It automates the setup process, including technical details like DNS records (DKIM, DMARC, SPF), making it much faster and more cost-effective than traditional methods.

Cons

Mailscale is a decent option but relies on a shared IP network, leading to potential deliverability issues. It also charges per inbox, making it less suitable for scaling (e.g., 300 inboxes cost $349/month with Mailscale, compared to Inframail's $99/month flat rate for unlimited inboxes on a dedicated IP infrastructure).

Mailscale vs. Maildoso: Comparing Pricing and Value at Different Scales

Let’s start with Mailscale’s pricing:

• Solopreneur Plan: $79 per month for 15 email accounts.
  Cost per account: $79 ÷ 15 = $5.26 per account/month

• Business Plan: $119 per month for 50 email accounts.
  Cost per account: $119 ÷ 50 = $2.38 per account/month

• Enterprise Plan: $249 per month for 200 email accounts.
  Cost per account: $249 ÷ 200 = $1.24 per account/month

Comparing Costs at Different Scales

Now, let’s see how this plays out if you scale up:

For 50 email accounts:
Mailscale Business Plan: $119 per month (at $2.38 per account)
Maildoso: $114.50 per month (at $2.29 per account)

Difference: 

Maildoso is slightly cheaper by about $0.09 per account. But here’s the kicker. Mailscale includes features like email warmup and faster setup, saving you time and improving deliverability, making it a better overall value.

For 200 email accounts:
Mailscale Enterprise Plan: $249 per month (at $1.24 per account)
Maildoso: 4 x $114.50 = $458 per month (at $2.29 per account)

Difference: 

Mailscale saves you a whopping $209 per month! That’s a 45% savings compared to Maildoso, and you’re also getting more advanced features with Mailscale.

3. Infraforge: Dedicated Email Environments for Cold Emailing

Infraforge is an email infrastructure tool designed specifically for those who need a private, dedicated email environment. Unlike Maildoso, which uses a shared IP system, Infraforge provides your dedicated IP. This means you do not share your email reputation with other users, giving you complete control over deliverability and reducing the risk of your emails ending up in the spam folder. 

Using Infraforge is like owning your own house, whereas Maildoso is more like living in an apartment complex. With a dedicated IP, your actions determine your email reputation, which is crucial if you’re serious about maintaining high deliverability rates.

Infraforge, a subset of Mailforge, claims to offer dedicated IPs but actually uses a shared network, meaning users share sending servers. They also charge up to $4 per mailbox, which can add up quickly. In contrast, Inframail provides a true dedicated IP infrastructure, where each user gets a unique IP, ensuring no impact from bad senders. Plus, we charge a flat rate for unlimited inboxes, whether you have 50, 100, or 250.

Infraforge vs. Maildoso: Pricing Breakdown and Value Comparison for Email Campaigns

Let’s break down the costs and see how Infraforge stacks up against Maildoso:

Infraforge Pricing:

• Per Domain Cost: 

  • $13 per domain per year. 

  • We allow you to manage multiple domains without breaking the bank.

• Per Mailbox Cost: 

  • $2.5-$4 per mailbox per month. 

  • This fee covers the setup and maintenance of a private email infrastructure, complete with a dedicated IP, giving you full control over your campaigns.

Practical Example: Let’s say you need three domains and ten email accounts for your campaign:

Infraforge-Pricing

• Domains: 

  • 3 domains x $13/year = $39/year

• Email Accounts: 

  • 10 accounts x $3.3/month = $33/month, totaling $396/year

• Total Annual Cost for Infraforge: 

  • $435/year

Maildoso Pricing:

• Shared IP Costs: 

  • Maildoso’s pricing starts at $99 every three months

  • Gives you 12 email accounts and three free domains, but with a shared IP. 

  • Over a year, this totals $396, with the added risk of your deliverability being affected by other users on the same IP. 

• Practical Comparison: If you were to use Maildoso:

• Quarterly Plan: $99/quarter = $396/year

• Total Annual Cost for Maildoso: 

  • $396/year, with shared IP risks included.

Why Infraforge's Private IP System Outshines Maildoso for Cold Email Campaigns

Here’s why you might consider Infraforge over Maildoso:

• Private IP Infrastructure: Unlike Maildoso, which operates on a shared IP system, Infraforge provides you with a private IP. Your emails aren’t at the mercy of other users’ practices. For example, if another Maildoso user starts sending spam, your emails could be flagged, too. With Infraforge, you don’t have to worry about that. Your IP reputation is entirely in your hands.

• Enhanced Security and Reliability: Infraforge’s private email infrastructure ensures that your emails have a higher chance of landing in the inbox, not the spam folder. This is because you’re not sharing your IP with potentially reckless users, a common issue with shared IP systems like Maildoso.

How Infraforge Provides Better Control and Security for High-Stakes Email Campaigns

This added security is invaluable for businesses that rely heavily on email outreach.

• Scalable and Cost-Effective: While Infraforge’s pricing might seem higher at first glance, especially compared to Maildoso’s quarterly plans, it’s more cost-effective in the long run if you’re serious about maintaining control over your email campaigns. With Infraforge, you’re paying for peace of mind and the assurance that your emails are delivered reliably.

• Avoiding Shared IP Risks: Maildoso's shared IP system can be a double-edged sword. On the one hand, it might boost your deliverability if all users follow best practices. But as we both know, that’s not always the case. Infraforge eliminates this risk, giving you complete control over your email reputation.

Where Infraforge Excels Over Maildoso

Let’s take a closer look at why Infraforge is a more robust choice for private email infrastructure:

• Dedicated IP for Better Deliverability: With Infraforge, you don’t share your IP address with other cold emailers, which means their actions don’t impact your deliverability. This is a massive advantage if you’ve ever dealt with fluctuating open rates due to someone else’s poor practices.

• Complete Control Over Your Email Infrastructure: Infraforge gives you complete control over your setup, unlike Maildoso, which limits customization options. This control is essential for managing a high-stakes email campaign and ensuring that everything is configured to your specifications.

• Cost-Effective for High-Stakes Campaigns: While Infraforge might cost more upfront, it’s a worthwhile investment if your campaigns rely on high deliverability and security.

Why Infraforge is the Best Investment for High-Volume Email Outreach

The peace of mind that comes with knowing your emails won’t be affected by others on a shared IP is priceless. If you’re looking for a reliable, private email infrastructure that gives you full control over your email campaigns, Infraforge is the way to go. It’s particularly well-suited for businesses that can’t afford to compromise their email deliverability by other users’ actions, as is often the case with shared IP systems like Maildoso.

While Maildoso might be more budget-friendly and sufficient for smaller operations, the added security, control, and reliability that Infraforge offers make it a better choice for those serious about their email outreach. If avoiding spam folders and ensuring that your emails always reach their destination is your top priority, Infraforge’s private infrastructure could be your best investment.

4. Mailforge: Superior Deliverability to Scale Your Cold Emails

Mailforge is a cold email infrastructure tool designed to give you a reliable and efficient way to scale your cold email efforts. Unlike Maildoso, which relies heavily on shared IP addresses, Mailforge offers a more robust solution with AI warmup and IP rotation. This means your emails are less likely to be flagged as spam, giving you a better chance of landing in your recipients’ inboxes.

Mailforge is banned from popular platforms due to poor deliverability, relies on a white-label solution (e.g., Enom) with no backend control, operates on a shared IP network susceptible to issues caused by other users, and charges on a pay-per-inbox basis.

In comparison, Inframail is a reliable and scalable option, with no platform bans, full control over its infrastructure, unlimited inboxes at a flat rate, and a dedicated IP network that ensures deliverability is unaffected by other senders.

Flexibility and Cost Comparison: Mailforge vs. Maildoso for Scalable Email Campaigns

Let’s talk about money. Pricing is critical, and Mailforge really outshines Maildoso here, offering more flexibility and transparency.

Mailforge Pricing:

• Domain Cost: This straightforward, low-cost option scales well if you manage multiple domains.

• $13 per domain per year. 

• Email Account Cost: The cost per email account varies depending on your needs. This allows you to add or reduce email accounts based on your campaign requirements. 

• $2 to $3, depending on your needs. 

Practical Example: Let’s say you’re managing three domains and need 10 email accounts:

• Domains: 

  • 3 domains x $13/year = $39/year

• Email Accounts: 

  • 10 accounts x $3/month = $30/month, totaling $360/year

• Total Annual Cost for Mailforge: 

  • $399/year

Maildoso Pricing:

• Upfront Cost: Maildoso requires a three-month upfront payment, which can be restrictive. For example, if you choose their $99 quarterly plan, you’re locked into paying $396/year, regardless of whether the service fully meets your needs.

• Additional Costs: Maildoso doesn’t provide as flexible an option for scaling email accounts or domains, which can lead to higher costs if your needs change.

Practical Comparison: If you were to set up the same configuration with Maildoso:

• Quarterly Plan: $99/quarter = $396/year

• Total Annual Cost for Maildoso: $396/year, with less flexibility and potential additional costs if you need to expand.

Why Mailforge Outperforms Maildoso: Superior Deliverability and Customer Support

Here’s where Mailforge pulls ahead:

• Better Deliverability: Mailforge uses a combination of shared IPs with IP rotation, significantly reducing the risk of your emails ending up in the spam folder. This is a big win for you and me because it means higher open rates and better campaign performance. One user review even highlighted Mailforge’s deliverability was consistently above 70%, compared to Maildoso’s more inconsistent results.

• Top-Notch Customer Support: We’ve all had those moments where we needed help, and fast. Mailforge has earned a reputation for offering better customer support than Maildoso. Whether it’s through live chat or email, users have reported faster response times and more helpful interactions with the Mailforge team.

This can make a huge difference when you’re in the middle of a campaign and need immediate assistance.

Mailforge’s Flexible Pricing: A Scalable Solution for Growing Campaigns

As I mentioned earlier, Mailforge’s flexible pricing is a major plus. Unlike Maildoso’s rigid payment structure, Mailforge allows you to choose a plan that fits your needs without breaking the bank. This flexibility makes it easier to scale your efforts without feeling trapped by a lengthy contract.

5. Mission Inbox: Optimize Your Cold Email Deliverability

Mission Inbox is a dedicated cold email infrastructure provider that helps businesses effectively send cold emails. The provider is highly popular for allowing its users to monitor and optimize email deliverability and guarantee that your emails always land in the primary inbox, with components like: 

• IPs

• Domains

• Mailboxes

Unlike most cold email infrastructure providers, Mission Inbox allows you to bring your existing domains and use your preferred email clients, which makes it highly flexible.

Why Mission Inbox is Ideal for Lead Generation Agencies and Cold Email Campaigns

The Best part? Mission Inbox is great for lead generation agencies and offers a dedicated dashboard to manage all your clients in one place. Mission Inbox is worth considering if you want to own and manage your email deliverability infrastructure for cold email campaigns.

Mission Inbox Features: Enhancing Email Deliverability with Dedicated IPs and Validation

Key Features:

• Pre-Send Email Validation: This feature checks each email address to confirm it is valid and active. It helps avoid sending emails to invalid addresses, which can improve your email deliverability rates by preventing them from being marked as spam.

• Dedicated Healthy IPs: With Mission Inbox, you get your unique IP address for sending emails, which isn’t shared with anyone else. This helps maintain a good sending reputation because your email deliverability isn’t affected by the actions of others.

• Dedicated IPs API Integration: Dedicated IPs API integration allows you to manage and utilize your dedicated IPs programmatically. This will enable the setup and assignment of dedicated IPs for use in an automated way when sending mail through email-sending tools.

Mission Inbox Pricing: Choosing Between Professional and Managed Infrastructure Plans

• Professional Infrastructure: 

  • $250 per month

• Managed Infrastructure:

  • $650 per month

6. Superwave.ai: Send Cold Emails at Scale From Day One

The last cold email infrastructure provider on our list is Superwave.ai. This particular provider made it to our final list because it allows you to send a significant volume of emails from the first day. Initial sending limits start at 797 emails per domain on day one and can increase to 2000 emails per domain by day 15.

Besides high sending limits, Superwave.ai offers various tools to monitor your email performance and deliverability metrics. This, in turn, helps you gain data-backed insights and continuously improve your email outreach strategies. Overall, Superwave.ai is a great provider to scale your cold email outreach. It offers: 

• Advanced infrastructure

• High email deliverability

• Competitive price

How Superwave.ai Simplifies Email Deliverability and Client Management for Cold Email Campaigns

Key Features:

• Auto DNS Setup: This feature automatically configures essential email settings for your domain to ensure that your emails are authenticated and have a higher chance of reaching your prospects’ primary inbox. It takes care of all technical aspects, such as setting up SPF, DKIM, and DMARC records, without you having to intervene to adjust these records manually.

• Client Slot System: The client slot system lets you easily manage and replace any domains with issues. For instance, if one of your domains gets blacklisted or faces any problem, you can switch it out with a new one.

• Bounce Rate Tracker: This feature lets you monitor how often your emails are getting bounced (returned) because they didn’t reach your prospects for whatever reason. The tool also manages and distributes these bounces across multiple user accounts to prevent your domain from being flagged for high bounce rates.

Understanding Superwave.ai's Custom Pricing and How It Fits Your Email Marketing Needs

Custom Price: You need to contact the sales team for a quote.

Related Reading

• Best Cold Email Software
• How Long Should a Cold Email Be
• B2B Cold Email Response Rates
• How to Improve Email Deliverability
• Unlimited Email Hosting
• Email Testing Tools
• Best Email Deliverability Tools
• Email Scraping Tools
• Best Sales Prospecting Tools
• Email Warm Up Tools
• Email Personalization Tools
• Sales Email Automation Tools
• Mailscale Alternatives
• Mailforge Alternatives

Cold Email Tool Checklist to Find the Right Outreach Software

Automation: The Key to Efficient Cold Email Campaigns

Cold emails are generally sent in bulk, around 1000s per day. Automation is a necessity to ace cold email marketing. This feature helps you automate many processes in sending cold emails using AI. So, when it comes to cold emailing tools, understanding what automation means and what an AI-based tool can accomplish is crucial before making your choice.

Here’s a list of the automation features you should consider:

• Email scheduling

• ESP matching feature

• Auto-adjusting email sending volume

• Automated bounce leads detection

• Personalization using spintax or spin tags

• Follow-up 

• Email verification

Let's analyze each of these crucial points in more detail. 

Email Scheduling 

The lead list of a cold email campaign contains thousands of potential customers from different parts of the world. And, because you are trying to sell to strangers, timing is super important. Here are swoops in email scheduling to save the day. 

The Importance of Email Scheduling in Cold Email Campaigns

Email scheduling is a vital automation feature allowing you to time your cold emails strategically. You can set the exact date and time when your emails will be sent. This feature is valuable because it allows you to reach your recipients when they are most likely to check their inbox, increasing the chances of my email being opened and read. For example, if your target audience spans different time zones, a good cold email tool will automatically adjust the sending time to match each recipient's local time, ensuring my message arrives optimally.

ESP Matching Feature

Advanced cold email tools, such as Smartlead, come with ESP matching feature that optimizes your email delivery by aligning your sending pattern with your leads' Email Service Providers (ESPs). This means emails are sent from matching ESPs like: 

• Gmail to Gmail

• Outlook to Outlook, etc.

The system automatically adjusts the sending allocation and prioritization based on the ESPs of your leads and your attached mailboxes. This feature enhances your email deliverability and user experience without any extra effort. So, while picking the right tool for your outbound emails, looking for ESP matching or similar features is super important. 

Auto-adjusting Email Sending Volume

Adjusting email sending volume is crucial to ensure maximum deliverability. Advanced cold email tools automatically detect mailboxes undergoing warmups and adjust the sending volume of your campaigns dynamically. Once the campaigns are finished, the AI auto-adjusts the warm-up sending patterns back to optimal levels. When subscribing to a cold email marketing tool, look for this feature. 

Personalization Using Spintax or Spin-tags

Personalization in a cold email tool involves automating the insertion of recipient-specific information into your emails. This could be as simple as addressing the recipient by their first name or customizing the content based on their interests or past interactions with your brand. 

Enhancing Personalization with Spintax in Cold Email Tools

An effective cold email tool offers spintax or spin-tags feature allows users to create multiple variations of a single email message by using syntax like {word1|word2} to generate different text combinations automatically. This helps personalize and diversify email content for outreach campaigns, reducing the likelihood of triggering spam filters and maintaining a human touch. 

Follow-Up Sequences

Follow-up sequences automate the process of sending additional emails to non-responsive recipients. For instance, if a recipient doesn't reply to your initial cold email, the tool can automatically send a follow-up email after a set interval, nudging the recipient to take action or engage with your message.

Automated Bounce Leads Detection

In a cold email campaign, some emails always bounce. If you keep sending emails to bounce emails without cross-checking the reasons behind them, it might affect your deliverability.
The automated bounced leads detection feature in cold email tools simplifies lead management by automatically moving bounced leads to a specific subsequence. This ensures that you still have a chance to re-engage with potential customers. 

Email Verification

Email verification is a crucial automation feature for maintaining the quality of your contact list. When you import new contacts or send out emails, the tool should automatically verify the validity of email addresses. It checks if the email addresses are: 

• Active

• Properly formatted

• Not on a blacklist

By automatically filtering out invalid or risky addresses, you can improve deliverability rates and avoid spam traps, ensuring your emails reach the intended inboxes and comply with email marketing regulations. Incorporating these automation features into your cold email campaigns can significantly enhance your efficiency and success in engaging with potential customers and prospects.

Omni-Channel Outreach: Multi-Channel Reconnection Made Easy

Cold emailing tools with an omnichannel outreach feature allow you to reconnect with bounced leads through multiple channels. They automatically create campaigns for leads for whom you have access to their social media handles or phone numbers. You can also customize your re-engagement strategy with flexible subsequence options, including omnichannel steps such as phone calls, LinkedIn DMs, or even manual actions.

Compatibility with Existing Tools: Streamline Your Cold Email Campaigns

Ensuring compatibility between your cold email tool and existing software is crucial. It's wise to choose a cold email solution with native integration if you rely on a CRM like: 

• HubSpot

• Salesforce

• Pipedrive 

This streamlines your workflow, sparing you the hassle and expenses of manual connections through tools like Zapier or APIs.

Choosing Between One-Way and Two-Way Integrations for Cold Email Tools

Before subscribing to a cold email tool, consider the integration type as well:

• One-way integrations: Like SalesHandy, simplify contact list management.

• Two-way integrations: Tools such as Smartlead offer this feature, which allows you to seamlessly transfer data between the cold email tool and your CRM, such as HubSpot. 

• With the 2-way integration: You can generate: 

  • Fresh leads within your CRM

  • Integrate warm leads based on their interactions

  • Update CRM leads with confirmed details

It also transfers prospects from your CRM to your cold email campaign. This two-way integration makes managing your leads and campaigns more efficient and effective.

Ensuring Compatibility of Cold Email Tools with Your Existing Tech Stack

Incorporating a compatible cold email tool ensures seamless operations and maximizes your marketing potential. So, always check the cold email tool’s compatibility with existing tools before buying it. 

Email Warm-Up & A/B Testing: Improve Deliverability for Cold Email Campaigns

Email warm-up is gradually increasing the volume of emails sent from a new or dormant email address to establish trust with email service providers. A/B testing, on the other hand, involves sending different versions of emails to a subset of your list to determine which one performs better. Checking for these features in a cold email tool is crucial as they significantly enhance email deliverability. Warm-up ensures your emails are less likely to end up in spam folders, while A/B testing helps optimize content and subject lines for higher open and click-through rates. 

Maximizing ROI with Unlimited Warm-Up and A/B Testing Features

Both features ensure your email campaigns reach their intended audience effectively, making them indispensable for successful email marketing.

Tip: Ensure the cold email tool isn’t charging extra money for warm-ups. Many cold email tools, like Smartlead, offer unlimited warm-ups and A/B testing. Go for a tool like that.

Detailed Analytics: Monitor Cold Email Performance

Before you invest in a cold email tool, it's important to check its reporting and analytics features. These dashboards offer a comprehensive view of your email performance, displaying key metrics such as:

• Number of emails sent

• Open rate

• Clicked rate

• Response rate

• Bounce rates, etc.

Beyond these fundamental metrics, an effective cold email tool should analyze deeper, providing insights into: 

• The number of leads you've contacted

• How many emails were opened

• The clicks generated

• The replies received

• Even the count of positive responses

Leveraging Reporting and Analytics for Smarter Cold Email Campaigns

By actively monitoring these numbers, you gain valuable insights into what's working and what's not. This data empowers you to make informed decisions and optimize your cold email outreach efforts, driving higher conversions.

So, add reporting and analytics as one of the parameters in your cold email outreach software checklist.

Reviews: Learn from Other Users' Experiences

Before subscribing to a cold email tool, always check out the following websites for reviews:

• G2.com

• Trustpilot

• Capterra

• trustradius.com 

• getapp.com 

• emailtooltester.com

Checking reviews by existing customers or previous users can help you understand the tool's pros and cons. It will provide a deeper insight into the tool from a user’s point of view. Using the available information, try to analyze whether the tool aligns with your needs. LinkedIn is another great platform to check recent reviews of a cold email tool. There you will find your competitors and peers already using the tool. Take note of what they have to say and make your own decision.  

Pricing: Make Sure You Can Afford It

Pricing is the most important factor to check before subscribing for a cold emailing tool. There are tools like Outreachbin that offer pricing plans against the number of email accounts they provide. There are also tools like Smartlead that offer unlimited email accounts for every plan.

Check out the below points in the pricing plan you are subscribing for:

• Number of email accounts

• Warm-up 

• Number of active leads

• Number of emails you can send monthly

• Every tool provides pricing plans in at least three categories. 

Review the details and pick the right pricing plan that suits your budget and outreach goals. 

Start Buying Domains Now and Setup Your Email Infrastructure Today

At Inframail, we are revolutionizing cold email infrastructure with unlimited inboxes at a single flat rate. 

We provide: 

• Microsoft-backed deliverability

• Dedicated IP addresses

• Automated technical setup 

 It scales its cold email outreach efforts efficiently:

• Agencies

• Recruiters

• SDRs

Key Benefits Of Using Inframail For Cold Email Infrastructure

Main benefits of using our service: 

• Automated SPF, DKIM, and DMARC setup

• Dedicated email servers for each user

• 16-hour priority support daily 

Unlike traditional providers that charge per inbox and leave you wrestling with technical configurations, Inframail streamlines the entire process. We handle the complex infrastructure setup while you focus on reaching more prospects 

Who Can Benefit From Inframail

InfraMail provides the robust email infrastructure you need without the usual technical headaches and per-inbox costs whether: 

• You're an agency looking to scale outreach

• A recruiter connecting with candidates

• SDR driving sales

Start buying domains now and set up your email infrastructure today with our email infrastructure tool.

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