A cold email lands in the recipient's inbox. What happens next? Unfortunately, it’s a toss-up. The recipient may open the email, delete it without reading it, or mark it as spam. The odds of beating the email graveyard and getting your cold email read improve dramatically when you use the right business email provider. Our choice of the best business email providers can help you enhance your cold email strategy, driving higher engagement and conversion rates with effective cold email tips. 

Inframail’s email infrastructure solution is valuable for achieving cold email goals. With email warmup and dedicated IPs, Inframails’ solution can elevate your outreach efforts through better deliverability and reputation management.

Table of Contents

• What Is a Business Email Provider and Why Use One?

• 19 Best Business Email Providers for Cold Outreach That Converts

• Start Buying Domains Now and Setup Your Email Infrastructure Today

What Is a Business Email Provider and Why Use One?

A business email provider delivers custom email accounts to organizations. With a business email provider, companies can create a professional email address that uses their domain name instead of a generic email domain. For example, instead of using an email like yourbusiness@gmail.com, a business email provider allows you to create an email like info@yourbusiness.com. 

This small change improves your credibility in the eyes of potential: 

• Customers

• Partners

• Investors

Business email providers also offer a range of collaboration tools and advanced security features that help organizations run their operations more smoothly and securely. 

Why Does Email Matter for Business?

No matter your industry, a professional email address is nonnegotiable in the business world. When starting, a generic email like yourname@gmail.com works just fine. Still, you want to look professional to customers, investors, and everyone. In that case, you’ll need an experienced business email address that represents your brand and is easy to remember. The good news is that getting a business email address is easy. The best business email providers don’t just give you a professional email address; they also provide handy productivity tools like shared documents and spreadsheets, as well as cloud storage and advanced security. Most of all, they give you a custom domain, the hallmark of a reputable and trustworthy business your customers can count on. 

What are Some Business Email Features to Look For? 

Before exploring email providers that support businesses, consider your professional email expectations. 

• What features are a must? 

• What features are just nice to have? 

• And what overall experience are you looking for? 

If you're not sure where to start, consider the following criteria and examples: 

Design 

Customization, intuitive navigation, and an overall pleasant user experience can turn combing through emails into a simple to-do list. 

Integration 

Business email providers that seamlessly integrate with other tools—like your calendar or contact list—improve your team's efficiency. 

Limits 

The number of emails you can send and the amount of available storage can make a difference for many businesses, especially those experiencing accelerated growth. 

Scalability 

Room to expand within the current business email provider can prevent issues with migration and re-training efforts. 

Cost 

A return on investment is essential, and the best email providers will deliver clear value and impact. 

Security and Privacy 

Respect clients' and customers' privacy with advanced security measures, such as two-factor authentication and encryption. 

Support 

Speaking to a live person and receiving timely assistance can be vital. Most email providers will cover these features to some degree. The best email providers—especially for businesses—deliver on them and more. They offer exclusive features that can provide distinct competitive advantages for high-performing companies.

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• Best Time to Send Cold Emails

19 Best Business Email Providers for Cold Outreach That Converts

1. Inframail

Inframail revolutionizes cold email infrastructure with unlimited inboxes at a single flat rate. With Microsoft-backed deliverability and dedicated IP addresses, we help scale their outreach efficiently: 

• Agencies

• Recruiters

• SDRs 

Main benefits of using our service: 

• Automated SPF, DKIM, and DMARC setup

• Dedicated email servers for each user

• 16-hour priority support daily

Unlike traditional providers that charge per inbox and leave you wrestling with technical configurations, Inframail streamlines the entire process. We handle the complex infrastructure setup while you focus on reaching more prospects.

2. Google Workspace

Regarding business email, it’s hard to beat Google Workspace. It’s the industry titan, and most people are likely familiar with it somehow. That’s still true today. Of all the platforms on this list, Google is still the easiest to navigate, and it has its world-famous productivity suite with: 

• Google Docs

• Google Sheets

• Google Slides and its cohorts

If you’ve ever created a document on Google Docs or sent an email on Gmail, you’ll know how easy it is to use. 

Pros and Cons of Using Google Workspace for Business Emails

Features-wise, Google Workspace’s cloud storage starts at 30GB per user, which is respectable, but it’ll be shared across your emails and your cloud storage (aka your Google Drive). It’s also expandable. Plus, because this is Google, you can rest assured about the security of your files—many companies, big and small, trust it with their files. The one big drawback with Google is its customer support. Because Google is so big, you won’t be able to get one-on-one support if you need it, especially if you’re not an admin. If you need help with anything, you’ll need to search through Google’s massive knowledge base for the answer. While extensive, it’s still not the same as having on-hand guidance, which most other email platforms provide. You can try reaching out to the team via social media.

3. Proton Mail 

If your email’s security is your number one concern, Proton Mail is the world leader in email security and privacy. All plans, including the free version, include end-to-end encryption, making it ideal for any business that handles sensitive information via email, like patient records or legal contracts, or just any business that wants the best email security possible. Proton Mail security complies with GDPR agreements, which is invaluable if you communicate with people in Europe, where it’s a requirement. Another plus is that Proton Mail has substantial storage, especially on the highest Proton Family plan, which offers up to 1TB of email storage and up to six users. Proton Mail even has its calendar, VPN, and cloud storage (like Google Drive). 

Ideal for Privacy but Lacks Productivity Features

The drawback of Proton Mail is none of its plans offer a free domain, which means you’ll need to have your domain first or purchase one separately from a domain registrar. It also doesn’t have the same productivity tools Google Workspace or Microsoft 365 offers. It’s one of the best email providers for small businesses for the value you get.

4. Microsoft 365

If you know Google Workspace, you also know its biggest competitor, Microsoft 365. It parallels Google Workspace in many ways, particularly its productivity tools. Microsoft’s are far more advanced. For instance, besides the documents and spreadsheets from its Microsoft Office suite, it also has: 

• Planners

• Appointments

• Online collaborative space

• Online video editing tool

So, if you’re looking for something a little more advanced than Google Workspace and you’re not a beginner—or you’re already familiar with Microsoft Outlook’s features—Microsoft 365 is one of the best business email providers. 

Powerhouse for Pros, But Not Beginner-Friendly

Having been around since 1998, it’s also a leader in the industry and still has the most advanced email and productivity tools by far. So, it could be your best match if you’re not a total beginner to business email and want more than the basics. The major downside of Microsoft Outlook is its slightly clunky interface, which can be tricky to navigate if you’re a complete beginner. Because it has so many tools, Microsoft 365 can feel overwhelming and will likely take a learning curve, especially compared with Google Workspace’s sleek, modern interface.

5. IONOS

If you need an email host with a custom domain, you’ll also need a website builder that matches that domain. It’s far more convenient to have both from one platform. The best business email service for businesses that can do that is IONOS, mainly through its website builder plans, which bundle both websites and business email in one plan. Its plans are some of the most cost-efficient, with the Plus plan starting at $1 monthly on a one-year term. Unfortunately, though, all IONOS plans are on annual contracts—it doesn’t offer any month-to-month agreements. 

Email, Security, and Website Building for Small Businesses

With the Plus plan, you’ll get a business email with 12GB storage, plus access to IONOS’ AI website builder, which lets you generate a website with the same domain as your email. It’s beneficial if you’re a beginner at website building. While it’s not as beginner-friendly as Google Workspace (no one can beat Google Workspace in user-friendliness), IONOS is one of the more user-friendly platforms—many small businesses worldwide use it. IONOS also has spam filters and antivirus protection for your emails, so you can rest assured about their security. Finally, you’ll also get a custom domain free for the first year.

6. Hostinger

Every small business needs a business email address. So, suppose you’re an agency or reseller handling multiple small businesses. In that case, you might need an email host that can support a high volume of email addresses and websites on a platform that’s easy to use. The best match for that description is Hostinger. All Hostinger’s plans let you create up to 100 email addresses (and email aliases) and 100 websites, and its higher plans allow up to 200 and 300 websites. Plans start at just $2.49 a month (on a two-year contract), which is why it’s a good option if you’re looking to resell to small businesses, for instance, as part of a broader package. 

Affordable Email with Trade-Offs in Storage and Productivity Tools

Hostinger is also an easy-to-navigate platform, even for beginners. Hostinger also has standalone email plans, although they don’t give as much value as its all-inclusive plans. All plans will still come with antivirus and antispam protection. The catch is that Hostinger doesn’t have any built-in productivity tools. It does have an AI website builder that can even support e-commerce sites (and is even one of our top-recommended website builders for small businesses). Another considerable drawback with Hostinger is that all its emails only come with 1GB of storage per inbox, which is much smaller than the standard. It does make up for it in its website storage, which starts at 100GB and goes up to 200GB on higher plans.

7. Zoho Mail

If budget constraints are your primary concern, look no further than Zoho Mail. It’s one of the best ways to get a 100% free business email address (really!). But the one major caveat is that you’ll need to have your domain first, as Zoho Mail doesn’t provide custom domains. If you already own a domain, Zoho Mail’s free-forever plan provides up to five email addresses on your domain and its online platform. The free-forever plan also comes with 5GB storage per user, with a 25MB attachment limit, higher than most others, including Proton Mail. 

Affordable Email with Collaboration Tools for Teams

Meanwhile, on higher plans, you get higher storage and attachment limits and Zoho Mail’s team collaboration tools, including shared calendars and appointment booking—all at no more than $4 a month (on annual billing). Zoho Mail is also a beginner-friendly platform with an email interface similar to Gmail or Microsoft Outlook. It also has shared calendars, online word processors and spreadsheets, and meeting software—at a lower cost than those two top providers.

8. DreamHost

While all the email providers for businesses on this list can give you a professional email address on a small scale, they can quickly get expensive if you have a large team with dozens of members. In that case, you’ll want a more scalable and cost-effective email host that can support many team members (aka many email addresses). One of the best business email providers that can do that is DreamHost. While it’s more known as a website host, DreamHost has all-inclusive plans for emails and websites, like IONOS, mainly through its Shared Unlimited hosting plan. Unlike IONOS, its plan supports unlimited email addresses and websites for just $4.95 per month (on annual billing), making it one of the most cost-effective platforms on the market. 

Simplified WordPress Websites and Email, but Limited in Storage and Collaboration Tools

Even more, your website won’t just be any website—it’ll be a WordPress website that you won’t need any skill to build because DreamHost uses an AI WordPress website builder. It’s the easiest way to get a WordPress website without needing to use the WordPress platform, which can be complicated if you’re unfamiliar. You’ll also get a free custom domain for your emails and websites for one year. DreamHost also uses a web-based email, meaning you can access emails from any browser. The primary drawback with DreamHost is that all its emails have a strict limit of 25GB per mailbox, which you can’t expand. Also, DreamHost lacks productivity tools, which isn’t helpful if you need to collaborate with your team (for instance, if you work remotely).

9. InMotion Hosting  

InMotion Hosting offers one of the highest uptime guarantees available: 99.99%. It also provides zero-downtime migration and transfer services, which are invaluable for ensuring your website is always available whenever customers visit it. Plus, Inmotion Hosting offers a dedicated IP address on all its plans, which makes your emails more credible and ensures they get delivered properly (aka, they don’t end up in spam folders). 

Reliable Uptime and Dedicated IPs, but Limited Email Storage

Aside from its uptime and dedicated IP addresses, InMotion can also host websites, so it’s also a good option if you want an all-in-one host for your websites and emails. Inmotion Hosting also has a website builder—although it’s not as intuitive as Hostinger and IONOS, nor is it AI-powered. Another drawback is that InMotion Hosting’s email storage is limited: just 1GB on the first plan and 20GB on the highest. It’s also worth noting that it doesn’t have a standalone email hosting plan—all plans bundle website and email hosting, which isn’t helpful if you’re only looking for a platform for your emails. It has the industry standard for uptime guarantees and only offers a dedicated IP address on all its plans.

10. ScalaHosting  

If having secure copies of your emails is essential to your business, you’ll benefit most from an email host that provides daily backups. One of the best email hosting services for this is ScalaHosting. It’s the only one on this list that offers daily email backups—even up to seven daily—and you can restore them anytime from the CPanel. This makes it a good choice if you handle sensitive or critical information via email. The starting plan allows you to create up to 10 email accounts under one domain and automatically includes seven daily backups to a remote server. 

Advanced Security Features with Tiered Domain Limitations

The starting cost for this plan is $6.26 per month on a one-year contract (or $4.46 per month on a three-year contract). Unfortunately, ScalaHosting only offers month-to-month contracts on its highest plan. 

The highest tier also has the most advanced security features, including: 

• Real-time malware protection

• User controls

• Free custom domain

Another drawback with ScalaHosting is that you only get a custom domain on the highest plan. You’ll need to have or get one separately on any other plan.

11. Superhuman

Superhuman is the fastest email experience ever made, and it's the perfect tool to help your team streamline inbox management. From Snippets, Follow-Up Reminders, and Split Inbox features to Superhuman AI, which allows you to write entire emails with just one line, Superhuman saves teams over 10 million hours every year. Work through your email inbox twice as fast, and be responsive to what matters most. 

Streamlined Email Tracking and Security for Professionals

In Superhuman, you can even see when people read your emails—and on which device—so that you can follow up effectively. You can also snooze emails for later, fix errors as you go with autocorrect, and schedule events from your email inbox. Superhuman is SOC 2 compliant, and we never share or sell your data. Superhuman is hosted fully on Google Cloud, and we use their existing infrastructure security to encrypt data at rest. Where appropriate, we also use an additional layer of application-level encryption to reduce the risk of exposing data.

12. Neo

Starting a business can be intimidating, from choosing a name and checking domain availability to setting up a website and social media profiles. Neo makes getting your foot in the door easy with an intuitive and inclusive offering. Much of what Neo provides comes free of charge, so you can test-drive your new business email and website before committing. If you have a domain name, your new Neo business email seamlessly links up for a customized, branded experience. Neo also offers—free of charge—a co.site domain you can customize to fit your: 

• Name

• Brand

• Messaging

Comprehensive Business Email Solution with Security and Customizable Features

You can add as many business email addresses as you like, adjusting pricing accordingly. Neo's intuitiveness continues with the customizable one-page site included in your subscription plan. Add contact forms and connect your social media accounts to this page for a one-stop portfolio. Although Neo doesn't have an offline mode, it does offer: 

• Read receipts

• Priority inbox

• Email templates

• Send-later feature

• Email marketing

• Appointment scheduling

• Automatic follow-up reminders

Neo offers several plans, each offering storage and integration with your contacts and calendar. This business email provider ticks several boxes regarding security, from antivirus and data encryption protocols to two-factor authentication and spam filters. The support from Neo technical staff matches this value.

13. Rackspace

Rackspace is a cloud-based internet service provider that offers a webmail solution. It’s fully compatible with Outlook and other popular desktop email clients. Rackspace offers other business-related services. These include: 

• Web hosting

• Cloud computing

• Managed IT services

Therefore, if you need to consolidate your professional services into a single place, Rackspace can help with that, too. 

Key Features for Rackspace Email Provider: 

• Domain aliases Premium spam and virus protection 100 percent uptime guarantee 

• Automatic setup tool Email forwarding 50 GB email attachments 25 GB mailboxes 

Rackspace is for you if… 

• You’re familiar with Outlook. 

• You want a solution that integrates seamlessly with mobile and tablet apps. 

• You’re looking for a high level of support.

14. Yahoo Mail

Yahoo Mail is a freemium email service provided by Yahoo. It offers four different email plans and an impressive 1 TB of storage. It’s an excellent choice for creatives sending large attachments daily. Yahoo Mail has an intuitive interface with customizable themes. 

Key Features for Yahoo Mail Email Provider: 

• Unlimited email forwarding 

• Virus and spam protection 

• Custom domain 

• Priority support 

• Custom branding 

• Domain hosting 

Yahoo Mail is for you if… 

• You’re looking for lots of storage. 

• You value a clean interface with organization tools. 

• You’re familiar with Yahoo.

15. IceWarp

IceWarp is a cloud-based email and collaboration platform that allows you to create a business email address. It lets you manage calendars, chats, and other features, which help enhance productivity and streamline communication among your team members. 

Key Features for IceWarp Email Provider: 

• Mobile and desktop app integrations 

• Real-time office document collaboration 

• FileSync TeamChat, email, and calendar 

• Outlook sync 

• 5 GB email and 20 GB file storage 

• Antispam and antivirus protection 

IceWarp is for you if… 

• You’re looking for a collaborative solution

• You want to sync with Outlook

• You’re working with a tight budget.

16. GMX Email

GMX Email offers a reliable email service for businesses and individuals alike. It provides users with plenty of storage space, an intuitive interface, and robust security features. Although GMX Email isn’t as popular as other options on this list, it’s been around for over 20 years. It offers noteworthy, reliable features, especially for a free service. 

Key Features for GMX Email Provider: 

• Spam filtering 

• Inbox management templates with 65 GB storage 

• File attachments up to 50 MB 

• The option to set up to ten alias email addresses within one account 

GMX Email is for you if… 

• You’re looking for a central inbox to manage multiple email addresses. 

• You want an interface that is intuitive and easy to use. 

• You’re looking to create alias email addresses.

17. iCloud Mail

iCloud Mail is a free email service from Apple that allows you to send and receive emails from any device. This email provider integrates with all of Apple’s other iCloud services. This feature makes keeping your contacts, calendars, and files in sync across your devices easy. It is highly secure and offers several features to help protect your privacy. 

Key Features for iCloud Mail: 

• Spam filtering 5 GB of free storage (shared between apps and devices) 

• Search functionality 

• One-click “unsubscribe” 

• Hide My Email Option to add a custom email domain as your business email address 

iCloud Mail is for you if… 

• You want an email service that integrates with other Apple products and services. 

• Data encryption is a top concern. 

• You’re a Mac user.

18. Mozilla Thunderbird

Mozilla Thunderbird is a free, open-source email client developed by the Mozilla Foundation. It provides a range of features for managing and organizing email, including filtering and labeling, support for multiple email accounts, and a built-in calendar. Thunderbird also offers robust security features, including encryption and anti-phishing tools. The software is highly customizable, with many add-ons to extend its functionality. 

Thunderbird: A Versatile and Secure Email Client for Personal and Business Use

Thunderbird has a user-friendly interface and supports multiple languages, making it accessible to many users. It is also compatible with popular email services such as Gmail, Yahoo, and Outlook, making it a versatile email client for personal and business use. Thunderbird has a strong reputation for privacy and security, and it is widely used by individuals and organizations looking for a secure email solution.

19. Inbox.com

Inbox.com is a Norway-based email provider that strongly emphasizes privacy and security. Originally launched in 2004, it quickly gained millions of users but stopped accepting new customers in 2016. In 2023, it opened its doors once again for new registrations. Inbox.com is based on a simple concept: providing premium service at all levels. 

Inbox.com: A Secure and Private Email Solution for Professionals

A highly secure and private email environment, award-winning customer support, and a simple, fast user interface. If a user or business is concerned about big tech accessing their data, Inbox.com is a solid choice. But it’s more than that. For example, Inbox.com doesn’t access or sell customer data, so user emails are ad-free. Also, emails are encrypted, so third parties cannot access them. Inbox.com offers secure cloud-based storage and compatibility with all major email clients and devices, making it a solid choice for professionals and organizations that need a highly functional email while maintaining a specialized provider: 

• Security

• Privacy

• Customer service

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Start Buying Domains Now and Setup Your Email Infrastructure Today

Inframail revolutionizes cold email infrastructure with unlimited inboxes at a single flat rate. With Microsoft-backed deliverability and dedicated IP addresses, we help scale their outreach efficiently: 

• Agencies

• Recruiters

• SDRs

Automated Technical Setup Eliminates Hassle 

Inframail’s cold email infrastructure features automated SPF, DKIM, and DMARC setup for plug-and-play functionality. These protocols authenticate your emails with the receiving servers to improve deliverability. The higher your emails reach the inbox, the more prospects you can connect with to boost sales or find job candidates. 

Dedicated Email Servers Enhance Deliverability 

Inframail provides dedicated email servers for each user. This means your outreach won’t be impacted by the email-sending behavior of other users, unlike traditional shared inbox providers. Instead, you’ll have complete control over your cold email outreach to optimize deliverability and reach more prospects faster. 

16-Hour Priority Support Accelerates Troubleshooting 

Inframail offers 16-hour priority support to help users scale their cold email outreach operations. This means if you encounter any issues, you can reach a support representative quickly to solve the problem and get back to connecting with prospects. 

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