We all want to work with people who look professional and trustworthy, and using a custom email address with your domain can help you appear that way while communicating with your customers. In this post, we’ll discuss the best email domains for business so your messages can reach their intended destinations—and you can establish a more professional online presence. 

Inframail's inbox delivery solution can help you achieve your objectives, like establishing a professional and trustworthy online presence that strengthens customer relationships and drives business growth. With our help, you can effectively manage your email deliverability and stay under the radar of spam filters.

Table of Contents

• What is an Email Domain?

• How Do You Choose the Right Email Domain for Your Business?

• 15 Best Email Domain Providers for Business

• Start Buying Domains Now and Setup Your Email Infrastructure Today

What is an Email Domain?

Email is one of the most common communication methods for businesses today. You’ll notice the sender’s email address when you receive an email. The part that comes after the “@” symbol is called the email domain. 

For example, the email domain for hello@mydomain.com is mydomain.com. Email domains are based on registered domain names. The more personalized and customizable the domain, the better. 

Why Do Email Domains Matter? 

An email domain can say a lot about you and your business. Scammers often use email addresses with generic domains to trick unsuspecting users. A generic email domain is one such as gmail.com or yahoo.com. Many users share these types of domains so that they can look suspicious. Customers cannot know the sender When they receive an email from a generic domain.

On the other hand, an email address from a custom domain (like hello@yourcompany.com) can help you convey a professional image. If you run a business, getting a corporate email domain for your company is a great way to establish credibility. It can also help keep all communications under one recognizable domain. 

What is a Custom Email Domain? 

A custom email domain is the same as a custom website domain. A custom domain email ends in your custom domain. For example, instead of [name]@gmail.com, your email could appear as [name]@example.com. Whatever custom domain name you own would be the ending after the @. While custom domain names aren’t automatically created as you register a domain name, the capability is built in and doesn’t cost extra to register a domain name suitable for email. 

Why You Need a Custom Email 

A custom email address is more professional than a generic Gmail or Outlook address. Even though building trust with customers is vital, it’s not the only reason to get a custom email address. 

A Professional Image 

First impressions matter. When you reach out via email, your email address is often the first thing people see. Having a domain-specific email immediately conveys a professional image.  In contrast, a generic email address (such as Gmail or Yahoo) might not inspire the same level of trust or authority. Also, think about your branding consistency.  

Every email sent is a subtle yet powerful branding tool, embedding your business name into the minds of my clients and partners.  Consistently using your domain in email communication reinforces your brand identity. 

Email Deliverability 

Email deliverability is a huge factor. Let’s talk about spam filters and trust for a second.  Emails from custom domains are less likely to be flagged as spam, ensuring that your emails reach their intended audience.  Spammers often use generic email addresses, which can undermine the deliverability and credibility of your messages. 

Security and Control 

Speaking of spam, having a custom email domain offers enhanced security features. You have control over your email infrastructure, enabling you to implement encryption and other security protocols. This is particularly vital for protecting sensitive information in business communications. 

Flexibility and Longevity 

A custom domain allows switching email hosting providers without changing your email address. This flexibility is impossible with provider-specific accounts and ensures continuity of personal or business communication. 

Credibility and Trust 

Having a professional email domain can significantly elevate your credibility. It is committed to professionalism and quality, quickly building trust among customers, partners, and investors. 

Marketing Opportunities 

Leveraging marketing opportunities involves understanding the strategic role of a professional email address. It's more than a means of communication; it's a vital element in email marketing.  A professional email address can lead to better engagement rates and a higher return on investment, making it crucial for successful email marketing campaigns. 

Avoiding Common Pitfalls 

Selecting the Best Email Domains: A Comprehensive Guide 

In choosing the right domain name, it's essential to consider simplicity, memorability, and how well it reflects your brand.  Complex or ambiguous domain names can be confusing for your audience. Avoid domain extensions like .info or .biz, which might be perceived as less professional.

Related Reading

• Why Are My Emails Going To Spam
• Email Deliverability Rate
• Email Monitoring
• Email Deliverability Issues
• Email Quality Score
• Bounce Rate in Email Marketing
• How To Avoid Email Going To Spam
• Why Do Emails Bounce
• SPF or DKIM
• How To Check If Your Emails Are Going To Spam
• Email Sender Reputation

How Do You Choose the Right Email Domain for Your Business?

Choosing the Right Email Domain for Your Business

When selecting a professional email domain for your business, aim for a name that’s memorable, easy to spell, and effectively represents your brand. A strong, recognizable business email domain reinforces brand identity and builds trust, especially when it matches your website’s domain name. 

For instance, if your website domain is 'mycoolbusiness.com,’ having a matching email domain like '@mycoolbusiness.com' creates trust and familiarity. A professional email domain should be simple and easy to spell. Avoid special characters or punctuation marks, which can lead to typing errors. This is especially important if your business name includes uncommon or lengthy words. 

How to Choose the Perfect Domain Extension for Your Business Email

Choosing a domain extension that aligns with your industry and audience adds a touch of professionalism. Common extensions like '.com' or '.net' are versatile and widely recognized, while industry-specific options, such as '.tech' or '.store,’ can make your business email domain more memorable and relevant to your niche. In addition to choosing the correct extension, your domain name must be unique to your business.

Take your time to find the right email domain to help establish a trustworthy and professional online presence for your company. Once you have chosen a name, you can buy an email and the domain name!

How to Make a Custom Email Domain

Setting up a personalized email address can be a simple step that can significantly improve your trustworthiness and online exposure. A unique domain also gives you an edge over your competition. 

Let’s understand how to create a custom email domain for your business.

1. Choose a Domain Name

The first step is finding a custom email domain name that captures your brand, company, or personality. Consider utilizing your business name or a name closely associated with it. 

Verify if your preferred domain name is available and fits your budget. You can use an AI domain name generator to develop a better name if it is unavailable. 

2. Register the Domain

Once you select a domain name, register it with a registrar. This step ensures you own a domain name for a set period. Some of the reputable registrars include Squarespace, Namecheap, and GoDaddy. Make sure that you select a registrar that gives you maximum control over your domain name while not compromising your security. 

3. Set Up Email Hosting

Your domain must be registered before email hosting can be set up. Email hosting services offer the infrastructure and tools to create and manage email accounts. While some domain registrars pair with outside email hosting companies like Microsoft 365 or Google Workspace (previously G Suite), others, including GoDaddy, provide email hosting as an extra service.

4. Create Email Accounts

After configuring your email hosting, you can set up individual email accounts for yourself, your staff, or anybody else who needs access. You can manage the email accounts from the control panel. 

5. Configure Email Clients

Set up your email service to access your email accounts (e.g., Outlook, Gmail, Apple Mail). You must authenticate your account and provide your email hosting service’s server settings by ensuring the domain points toward your email host and the MX records are correctly established. 

Your email host will give clear instructions on how to configure your settings.  Congratulations on creating your first mailbox!

Related Reading

• DMARC vs DKIM
• Importance Of DMARC
• What Is a Soft Bounce Email
• Email Deliverability Checklist
• What Affects Email Deliverability
• Why Is Email Deliverability Important
• Email Bounce Rate
• Fix Email Reputation
• Improve Sender Reputation
• Email Hard Bounce
• Email Deliverability Tools
• Email Deliverability Best Practices

15 Best Email Domain Providers for Business

1. Zoho Mail

Best for: Businesses of all sizes

Zoho Mail is an email provider offering a free plan to create matching custom email domains and addresses. To get started, you must first create an account. Then, there are two options available. If you already have a domain name for your site, you can use Zoho to set up a matching email address for free.

What’s excellent about Zoho Mail is that you can be completely free with their Forever Free Plan if you own a domain (since you don’t have to pay for one). This plan allows access for up to five users, 5GB of data per user, and a 25MB attachment limit for a single domain.

Setting Up Custom Business Emails with Zoho Mail: A Step-by-Step Guide

On the other hand, if you don’t have a domain, you can purchase one from Zoho for $10 per year or from another domain registrar. When you have it, you can add users and create custom business email addresses or domain aliases for each. All you are left to do is configure your email delivery and DNS MX records to start receiving emails.

Overall, Zoho Mail is an excellent option for your organization because it hosts all your emails in an ad-free and secure service.

2. Mail.com

Best for: 

• Freelancers

• Brick-and-mortar retailers

• Startups

Mail.com is a simple email client suitable for those who need a professional email address without email hosting or a custom domain.

One thing of note is that while it lets you set up a free email account, it only offers pre-established generic business names, like user@yourdomain.com. So, it’s not a solution if you’re a professional business and want to create your domain.

Getting Started with Mail.com: Features and Security Benefits for Business Emails

But, after you select a domain from more than 200 free names and input your information (and check if it’s available), you’re good to go. Mail.com offers users a full-service email experience, from providing document templates to a free mobile app available for Android and iOS.

They also have robust antivirus protection for your webmail, an embedded spam filter, and two-factor authentication, which adds a layer of security to your inbox.

3. Hostinger

Best for: 

Beginners and startups

Hostinger is a web hosting provider that’s affordable and beginner-friendly. This solution uses its AI-powered no-code website builder (or WordPress) to craft multiple sites for your brand. It also offers free website hosting. You must choose one of their subscription packages to receive a free domain.

Hostinger Email Plans: Affordable Solutions with Security and Flexibility

The cheapest plan starts at $2.99/month and includes 100 GB SSD storage, unlimited free SSL and bandwidth, and free email. If you have a domain name and opt for cheaper plans, remember you can only create one email per account. 

You can’t craft multiple email addresses for a single domain unless you upgrade. Plus, you’ll get popular domain names like .com, .net, or .org. You can also rest assured that Hostinger will keep your data safe. Their privacy protection hides your domain registration from the public for extra security.

4. DreamHost

Best for: Small or large businesses and individuals

DreamHost is a web hosting service that allows users to build websites using WordPress and offers free .com domains.

You must pay a subscription fee to benefit from a free email hosting service and domain name registration. But what’s excellent about DreamHost is that almost all their plans, with a few exceptions, include these two capabilities for free.

DreamHost Email Hosting: Custom Domains, Privacy Features, and Departmental Organization

Their subscriptions incorporate many functionalities and features, such as creating custom domains, receiving unlimited email, or benefiting from 30GB SSD storage space. DreamHost has free private registration, meaning you can control how much personal information you share online. 

The best part is that the WHOIS Domain Privacy is free and will automatically renew. You can also create dedicated email accounts for each department, such as human resources and marketing.

5. InMotion Hosting

Best for: Personal use and big businesses

InMotion is a web hosting service with unlimited websites, email addresses, and bandwidth that offers a free custom domain for the first year.

Except for one, the plans include free domain and SSL and unlimited email addresses for one, two, or three years at no additional cost. If you already have a domain but want to use their web hosting features, it’s easy to transfer it to InMotion. Let’s go through the process step-by-step.

How to Seamlessly Transfer Your Domain with a Hosting Provider

• To migrate your domain, you need an active account, so the first step is to select and purchase the hosting plan that best suits your needs. 

• After you log in to your account, you can find a guide in your Account Management Panel that will walk you through transferring your domain without hassle. 

• The last step consists of waiting for the domain transfer to complete.

Don’t worry—you’ll receive a notification when your transfer is complete, but you can check the status of your transfer in your Account Management Panel at any time.

6. HostGator.com

Best for: Small businesses

HostGator provides unlimited aliases and email addresses through their web hosting services — for a price.

Starting at $3.75 per month, you can get a free domain for a year. You must opt for pricier plans for other features, such as more email storage. HostGator also offers seamless integration with Google Workspace that you can use for different email providers, such as your: 

• Gmail account

• Microsoft 365

• Apple Mail

Exploring HostGator's No-Code Site Builder and Security Features

They also have a no-code site builder, weekly backups, and spam protection via SpamAssassin. They lack a mobile application, which might be a deal breaker for some businesses.

You can still try their services and see whether they meet your objectives, as HostGator offers a 45-day money-back guarantee if you’re unsatisfied with their product.

7. IONOS

Best for: Startups and small businesses

IONOS is a budget-friendly way to build professional emails with various email and productivity plans. All their webmail plans are affordable, with the highest being $16/month and the cheapest starting at $9/ month (after the introductory offer).

IONOS Email Hosting: Free Domains, Enhanced Security, and Flexible Email Management

IONOS has a 30-day return policy, which means you can cancel your subscription anytime. Each plan has a free domain name (and you can choose from many domain extensions), ad-free email, and effective spam filters that keep your inbox safe from scams. All plans include a domain for 1 year, a free Wildcard SSL certificate, and free professional email.

The email account has 2GB of storage and a spam filter that prevents your emails from ending up in the wrong folder. You can also use your email client—and synchronize it on all devices—or use IONOS’ webmail.

8. Neo

Neo is a leading email hosting platform that lets you use your custom domains. Thanks to Neo's easy creation and management of professional email accounts, your business emails will always be consistent and branded. It provides powerful features for your email marketing efforts, including: 

• Email campaigns

• A read receipts tracker

• A complimentary one-page website

• Email templates

Its other features include:

• Autoresponders 

• Multi-account support

• Set up email forwarders

9. ProtonMail

ProtonMail stands out primarily for its strong commitment to security and privacy. To protect your information, it blocks external email images by default. It’s a top choice for those prioritizing secure and confidential email communication.

Be aware of minor drawbacks, like delayed notification alerts and dependence on a VPN subscription to access your inbox.

10.  Google Workspace

Google Workspace, formerly G Suite, is a well-liked option for a custom email address. Once your custom domain email address is set up, you can use cloud storage, collaboration tools, personalized email accounts, and robust security measures. Google Workspace lets you integrate the various Google services, including Sheets, Docs, Meet, etc., with your email plan.

Some of its key features are:

• High storage space and productivity

• Easy scalability and domain alias creation

• User-friendly interface

11. Microsoft 365

Microsoft 365 (previously Office 365) is also an excellent choice for companies and people looking for unique email addresses. It has several plans depending on your needs, allowing for easy personalization. Along with its email service, Outlook, Microsoft 365 also offers: 

• Excel

• Word

• PowerPoint and more

Some of its key features include:

• Strong security features

• Cloud storage capabilities of up to 1 TB

• Muitl-device support

12. Bluehost

Bluehost provides professional email hosting plans with your custom email address. You can also sign up for any of Bluehost’s plans and try Bluehost’s email hosting services for free. A complimentary domain name is also available for a year. The email hosting plan includes rich webmail, creating multiple aliases, and multiple device support.

Other features include:

• Anti-phishing and anti-spam protection

• Email filter

• Email Signature

Best Temporary Email Domain Providers

13. Guerrilla Mail

Guerrilla Mail is one of the best temporary domain providers in the market. Its simple and uncluttered layout allows you to create temporary email addresses quickly. This temporary domain provider also offers attachment and picture viewing and email forwarding.

Some of its essential features are:

• Allows you to reply to emails

• Creates scrambled email address for enhanced security

• Supports multiple languages

14. Temp Mail

Temp Mail provides an easy solution for creating temporary emails. It produces random email addresses with different domain extensions. The service includes: 

• Attachment and picture viewing

• Email forwarding

• Reusable email aliases

Its key features are:

• Provides temporary emails for free

• Streamlined process

• Offers QR code for each temporary email generated 

15. Minute Mail

As the name suggests, 10-minute mail lets you create temporary active emails for 10 minutes only. The time can be extended up to 100 minutes. You can get quick access to the temporary inbox. If you want to generate a new address, just refresh the page.

Its features are:

• Simple user-interface

• No payment or registration is required

• Homepage with timer for the generated email

Start Buying Domains Now and Setup Your Email Infrastructure Today

Inframail revolutionizes cold email infrastructure with unlimited inboxes at a single flat rate. With Microsoft-backed deliverability and dedicated IP addresses, we help scale their outreach efficiently: 

• Agencies

• Recruiters

• SDRs 

Main benefits of using our service: 

• Automated SPF, DKIM, and DMARC setup

• Dedicated email servers for each user

• 16-hour priority support daily

Unlike traditional providers that charge per inbox and leave you wrestling with technical configurations, Inframail streamlines the entire process. We handle the complex infrastructure setup while you focus on reaching more prospects. InfraMail provides a robust email infrastructure without the usual technical headaches and per-inbox costs, whether you're: 

• An agency looking to scale outreach

• A recruiter connecting with candidates

• An SDR driving sales

Start buying domains now and set up your email infrastructure today with our email infrastructure tool.

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