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79 Amazing Email Closing Lines to End Every Message With Confidence

79 Amazing Email Closing Lines to End Every Message With Confidence

79 Amazing Email Closing Lines to End Every Message With Confidence

79 Amazing Email Closing Lines to End Every Message With Confidence

Email Outreach

Email Outreach

Email Outreach

Email Outreach

Jun 7, 2025

person working - Email Closing Lines
person working - Email Closing Lines
person working - Email Closing Lines
person working - Email Closing Lines
person working - Email Closing Lines
person working - Email Closing Lines

You’ve written an email that took you ages to research and craft. You’ve nailed your opening line, and the email body flows beautifully, but now you’re stuck on how to close it. Does this scenario sound familiar? If it does, relax. You’re not alone, and there’s a simple solution to your email closing woes. In this article, we’ll explore the crucial role of email closing lines in high-converting email campaigns. You’ll discover how to confidently end every email with a polished, professional tone that leaves a lasting impression and gets results.

Inframail's email infrastructure is a valuable tool to help you achieve your objectives. With features like email performance monitoring and deliverability testing, Inframail can help you increase email open rates, allowing you to make that all-important closing line count. 

Table of Content

What Is an Email Sign-off and What Does It Include? What Are They, and Why Do They Matter?

person working - Email Closing Lines

An email sign-off is the final section of an email. It generally comprises a word or short phrase followed by your name or signature and contact information. An email sign-off goes directly after the email’s closing line and signals the message is complete.

Email sign-offs are used in just about every kind of email. They’re a crucial part of correspondence, and because of this, using an appropriate email sign-off aligns with good email etiquette.

The Components of an Email Closing Line

Email closing lines and their counterpart email opening lines are essential for setting the tone of the email. In addition, those closure phrases bring any email message to the intended conclusion and deliver the message as you meant it. 

According to research by Boomerang, emails with clear closing lines that include a specific call to action receive 36% more responses than those with vague or missing closings. That’s a significant difference when you consider the average professional sends and receives 121 business emails daily.

What Makes a Good Sign-Off? 

When deciding on the best closing for an email, the most important factors to consider are: 

  • The recipient's identity

  • The nature of your relationship with them

  • The message's intended purpose

It's good to have plenty of email-ending sentences in your toolkit, not to have to spend time thinking or googling them on the go. That's why we have put together a comprehensive guide on email closing phrases.

Components of Perfect Email Closing Lines

Closing lines are more of a build-up. The sentences leading up to your closing line hold just as much importance. It’s all about providing context. 

Here are the elements to consider: 

Email Intent

Why you’re sending an email is the first thing to consider when writing closing lines. 

  • Are you looking for a reply? 

  • Is your goal to schedule a demo? 

  • Or, do you want prospects to click a link?

Both introduction and closing lines should reflect the email’s intent. Let’s say you want your prospect to schedule a meeting. Instead of “Best regards,” you can use “Thanks in advance.”

“Best regards” closes the email. Meanwhile, “Thanks in advance” suggests I expect a response from them. It’s these little nudges that go a long way in email marketing. 

Email Closing Line

Solid email intros create a good first impression, and closing lines make a lasting one. There are dozens of closing lines for both formal and informal emails (we’ll cover these later).

But there are closing lines you should avoid. These are closing lines that are overused, clichés, and generic. Closing lines like these don’t just look bad. They can also trigger spam filters.

As a rule of thumb, stay away from words and phrases like:

  • Yours truly

  • See ya

  • Hugs and kisses

  • Love

  • Peace 

  • Abbreviations like (Rgrds or Thx)

Consider your relationship with the recipient. You can write a semi-casual closing line if you’re already close with the recipient, but still sending within a business capacity. 

Call to Action (CTA)

Email closing lines round off your email and encourage prospects to take action. Before closing your email, consider using an action-oriented call-to-action (CTA). The words or phrases used play an important role here.

Let’s say you’re trying to get a prospect to click on a case study I did. Instead of “Let me know if this interests you,” say, “I’d love to hear your thoughts on…”

The latter allows your prospect to take an active role, emphasizes that you value their opinion, and encourages them to respond. It’s not vague, bossy, or assertive. Instead, it has direction.

Your Name and Email Address

Should you use your first name, full name, or name plus job position in the email closing? The consensus is that you can leave your last name if you already know the recipient. That’s for most business communication emails. If I’m writing a cold email, I might want to include just my first name casually.

The email that most closely resembles a coworker's style is most effective for cold outbound campaigns. Adding job position and other info can be included in the email signature. But it’s still important to choose a professional email address. A professional email address ensures that it doesn’t get flagged as spam and can be used in all types of correspondence. 

Email Signature

Your email signature is like a digital business card attached to the very end of your email. It contains all key details about you, your company, and your contact information.

Email signatures often have graphics attached to them, whether that’s: 

  • Your company logo

  • Your photo

  • Other forms of personal branding

Think of it as aesthetics with a purpose. But be careful when using email signatures. Most are made using HTML. If you’re not careful, it could negatively affect email deliverability. Always remember to test campaigns first. 

Related Reading

• Cold Sale
• Cold Prospecting
• How to Re-engage Lost Customers
• Outreach Methods
• Professional Email Example
• Collaboration Email Template
• How to Get Email Address From Facebook Url
• Email Audit
• Targeted Lead Generation
• Cold Email Personalization

You’ve written an email that took you ages to research and craft. You’ve nailed your opening line, and the email body flows beautifully, but now you’re stuck on how to close it. Does this scenario sound familiar? If it does, relax. You’re not alone, and there’s a simple solution to your email closing woes. In this article, we’ll explore the crucial role of email closing lines in high-converting email campaigns. You’ll discover how to confidently end every email with a polished, professional tone that leaves a lasting impression and gets results.

Inframail's email infrastructure is a valuable tool to help you achieve your objectives. With features like email performance monitoring and deliverability testing, Inframail can help you increase email open rates, allowing you to make that all-important closing line count. 

Table of Content

What Is an Email Sign-off and What Does It Include? What Are They, and Why Do They Matter?

person working - Email Closing Lines

An email sign-off is the final section of an email. It generally comprises a word or short phrase followed by your name or signature and contact information. An email sign-off goes directly after the email’s closing line and signals the message is complete.

Email sign-offs are used in just about every kind of email. They’re a crucial part of correspondence, and because of this, using an appropriate email sign-off aligns with good email etiquette.

The Components of an Email Closing Line

Email closing lines and their counterpart email opening lines are essential for setting the tone of the email. In addition, those closure phrases bring any email message to the intended conclusion and deliver the message as you meant it. 

According to research by Boomerang, emails with clear closing lines that include a specific call to action receive 36% more responses than those with vague or missing closings. That’s a significant difference when you consider the average professional sends and receives 121 business emails daily.

What Makes a Good Sign-Off? 

When deciding on the best closing for an email, the most important factors to consider are: 

  • The recipient's identity

  • The nature of your relationship with them

  • The message's intended purpose

It's good to have plenty of email-ending sentences in your toolkit, not to have to spend time thinking or googling them on the go. That's why we have put together a comprehensive guide on email closing phrases.

Components of Perfect Email Closing Lines

Closing lines are more of a build-up. The sentences leading up to your closing line hold just as much importance. It’s all about providing context. 

Here are the elements to consider: 

Email Intent

Why you’re sending an email is the first thing to consider when writing closing lines. 

  • Are you looking for a reply? 

  • Is your goal to schedule a demo? 

  • Or, do you want prospects to click a link?

Both introduction and closing lines should reflect the email’s intent. Let’s say you want your prospect to schedule a meeting. Instead of “Best regards,” you can use “Thanks in advance.”

“Best regards” closes the email. Meanwhile, “Thanks in advance” suggests I expect a response from them. It’s these little nudges that go a long way in email marketing. 

Email Closing Line

Solid email intros create a good first impression, and closing lines make a lasting one. There are dozens of closing lines for both formal and informal emails (we’ll cover these later).

But there are closing lines you should avoid. These are closing lines that are overused, clichés, and generic. Closing lines like these don’t just look bad. They can also trigger spam filters.

As a rule of thumb, stay away from words and phrases like:

  • Yours truly

  • See ya

  • Hugs and kisses

  • Love

  • Peace 

  • Abbreviations like (Rgrds or Thx)

Consider your relationship with the recipient. You can write a semi-casual closing line if you’re already close with the recipient, but still sending within a business capacity. 

Call to Action (CTA)

Email closing lines round off your email and encourage prospects to take action. Before closing your email, consider using an action-oriented call-to-action (CTA). The words or phrases used play an important role here.

Let’s say you’re trying to get a prospect to click on a case study I did. Instead of “Let me know if this interests you,” say, “I’d love to hear your thoughts on…”

The latter allows your prospect to take an active role, emphasizes that you value their opinion, and encourages them to respond. It’s not vague, bossy, or assertive. Instead, it has direction.

Your Name and Email Address

Should you use your first name, full name, or name plus job position in the email closing? The consensus is that you can leave your last name if you already know the recipient. That’s for most business communication emails. If I’m writing a cold email, I might want to include just my first name casually.

The email that most closely resembles a coworker's style is most effective for cold outbound campaigns. Adding job position and other info can be included in the email signature. But it’s still important to choose a professional email address. A professional email address ensures that it doesn’t get flagged as spam and can be used in all types of correspondence. 

Email Signature

Your email signature is like a digital business card attached to the very end of your email. It contains all key details about you, your company, and your contact information.

Email signatures often have graphics attached to them, whether that’s: 

  • Your company logo

  • Your photo

  • Other forms of personal branding

Think of it as aesthetics with a purpose. But be careful when using email signatures. Most are made using HTML. If you’re not careful, it could negatively affect email deliverability. Always remember to test campaigns first. 

Related Reading

• Cold Sale
• Cold Prospecting
• How to Re-engage Lost Customers
• Outreach Methods
• Professional Email Example
• Collaboration Email Template
• How to Get Email Address From Facebook Url
• Email Audit
• Targeted Lead Generation
• Cold Email Personalization

You’ve written an email that took you ages to research and craft. You’ve nailed your opening line, and the email body flows beautifully, but now you’re stuck on how to close it. Does this scenario sound familiar? If it does, relax. You’re not alone, and there’s a simple solution to your email closing woes. In this article, we’ll explore the crucial role of email closing lines in high-converting email campaigns. You’ll discover how to confidently end every email with a polished, professional tone that leaves a lasting impression and gets results.

Inframail's email infrastructure is a valuable tool to help you achieve your objectives. With features like email performance monitoring and deliverability testing, Inframail can help you increase email open rates, allowing you to make that all-important closing line count. 

Table of Content

What Is an Email Sign-off and What Does It Include? What Are They, and Why Do They Matter?

person working - Email Closing Lines

An email sign-off is the final section of an email. It generally comprises a word or short phrase followed by your name or signature and contact information. An email sign-off goes directly after the email’s closing line and signals the message is complete.

Email sign-offs are used in just about every kind of email. They’re a crucial part of correspondence, and because of this, using an appropriate email sign-off aligns with good email etiquette.

The Components of an Email Closing Line

Email closing lines and their counterpart email opening lines are essential for setting the tone of the email. In addition, those closure phrases bring any email message to the intended conclusion and deliver the message as you meant it. 

According to research by Boomerang, emails with clear closing lines that include a specific call to action receive 36% more responses than those with vague or missing closings. That’s a significant difference when you consider the average professional sends and receives 121 business emails daily.

What Makes a Good Sign-Off? 

When deciding on the best closing for an email, the most important factors to consider are: 

  • The recipient's identity

  • The nature of your relationship with them

  • The message's intended purpose

It's good to have plenty of email-ending sentences in your toolkit, not to have to spend time thinking or googling them on the go. That's why we have put together a comprehensive guide on email closing phrases.

Components of Perfect Email Closing Lines

Closing lines are more of a build-up. The sentences leading up to your closing line hold just as much importance. It’s all about providing context. 

Here are the elements to consider: 

Email Intent

Why you’re sending an email is the first thing to consider when writing closing lines. 

  • Are you looking for a reply? 

  • Is your goal to schedule a demo? 

  • Or, do you want prospects to click a link?

Both introduction and closing lines should reflect the email’s intent. Let’s say you want your prospect to schedule a meeting. Instead of “Best regards,” you can use “Thanks in advance.”

“Best regards” closes the email. Meanwhile, “Thanks in advance” suggests I expect a response from them. It’s these little nudges that go a long way in email marketing. 

Email Closing Line

Solid email intros create a good first impression, and closing lines make a lasting one. There are dozens of closing lines for both formal and informal emails (we’ll cover these later).

But there are closing lines you should avoid. These are closing lines that are overused, clichés, and generic. Closing lines like these don’t just look bad. They can also trigger spam filters.

As a rule of thumb, stay away from words and phrases like:

  • Yours truly

  • See ya

  • Hugs and kisses

  • Love

  • Peace 

  • Abbreviations like (Rgrds or Thx)

Consider your relationship with the recipient. You can write a semi-casual closing line if you’re already close with the recipient, but still sending within a business capacity. 

Call to Action (CTA)

Email closing lines round off your email and encourage prospects to take action. Before closing your email, consider using an action-oriented call-to-action (CTA). The words or phrases used play an important role here.

Let’s say you’re trying to get a prospect to click on a case study I did. Instead of “Let me know if this interests you,” say, “I’d love to hear your thoughts on…”

The latter allows your prospect to take an active role, emphasizes that you value their opinion, and encourages them to respond. It’s not vague, bossy, or assertive. Instead, it has direction.

Your Name and Email Address

Should you use your first name, full name, or name plus job position in the email closing? The consensus is that you can leave your last name if you already know the recipient. That’s for most business communication emails. If I’m writing a cold email, I might want to include just my first name casually.

The email that most closely resembles a coworker's style is most effective for cold outbound campaigns. Adding job position and other info can be included in the email signature. But it’s still important to choose a professional email address. A professional email address ensures that it doesn’t get flagged as spam and can be used in all types of correspondence. 

Email Signature

Your email signature is like a digital business card attached to the very end of your email. It contains all key details about you, your company, and your contact information.

Email signatures often have graphics attached to them, whether that’s: 

  • Your company logo

  • Your photo

  • Other forms of personal branding

Think of it as aesthetics with a purpose. But be careful when using email signatures. Most are made using HTML. If you’re not careful, it could negatively affect email deliverability. Always remember to test campaigns first. 

Related Reading

• Cold Sale
• Cold Prospecting
• How to Re-engage Lost Customers
• Outreach Methods
• Professional Email Example
• Collaboration Email Template
• How to Get Email Address From Facebook Url
• Email Audit
• Targeted Lead Generation
• Cold Email Personalization

You’ve written an email that took you ages to research and craft. You’ve nailed your opening line, and the email body flows beautifully, but now you’re stuck on how to close it. Does this scenario sound familiar? If it does, relax. You’re not alone, and there’s a simple solution to your email closing woes. In this article, we’ll explore the crucial role of email closing lines in high-converting email campaigns. You’ll discover how to confidently end every email with a polished, professional tone that leaves a lasting impression and gets results.

Inframail's email infrastructure is a valuable tool to help you achieve your objectives. With features like email performance monitoring and deliverability testing, Inframail can help you increase email open rates, allowing you to make that all-important closing line count. 

Table of Content

What Is an Email Sign-off and What Does It Include? What Are They, and Why Do They Matter?

person working - Email Closing Lines

An email sign-off is the final section of an email. It generally comprises a word or short phrase followed by your name or signature and contact information. An email sign-off goes directly after the email’s closing line and signals the message is complete.

Email sign-offs are used in just about every kind of email. They’re a crucial part of correspondence, and because of this, using an appropriate email sign-off aligns with good email etiquette.

The Components of an Email Closing Line

Email closing lines and their counterpart email opening lines are essential for setting the tone of the email. In addition, those closure phrases bring any email message to the intended conclusion and deliver the message as you meant it. 

According to research by Boomerang, emails with clear closing lines that include a specific call to action receive 36% more responses than those with vague or missing closings. That’s a significant difference when you consider the average professional sends and receives 121 business emails daily.

What Makes a Good Sign-Off? 

When deciding on the best closing for an email, the most important factors to consider are: 

  • The recipient's identity

  • The nature of your relationship with them

  • The message's intended purpose

It's good to have plenty of email-ending sentences in your toolkit, not to have to spend time thinking or googling them on the go. That's why we have put together a comprehensive guide on email closing phrases.

Components of Perfect Email Closing Lines

Closing lines are more of a build-up. The sentences leading up to your closing line hold just as much importance. It’s all about providing context. 

Here are the elements to consider: 

Email Intent

Why you’re sending an email is the first thing to consider when writing closing lines. 

  • Are you looking for a reply? 

  • Is your goal to schedule a demo? 

  • Or, do you want prospects to click a link?

Both introduction and closing lines should reflect the email’s intent. Let’s say you want your prospect to schedule a meeting. Instead of “Best regards,” you can use “Thanks in advance.”

“Best regards” closes the email. Meanwhile, “Thanks in advance” suggests I expect a response from them. It’s these little nudges that go a long way in email marketing. 

Email Closing Line

Solid email intros create a good first impression, and closing lines make a lasting one. There are dozens of closing lines for both formal and informal emails (we’ll cover these later).

But there are closing lines you should avoid. These are closing lines that are overused, clichés, and generic. Closing lines like these don’t just look bad. They can also trigger spam filters.

As a rule of thumb, stay away from words and phrases like:

  • Yours truly

  • See ya

  • Hugs and kisses

  • Love

  • Peace 

  • Abbreviations like (Rgrds or Thx)

Consider your relationship with the recipient. You can write a semi-casual closing line if you’re already close with the recipient, but still sending within a business capacity. 

Call to Action (CTA)

Email closing lines round off your email and encourage prospects to take action. Before closing your email, consider using an action-oriented call-to-action (CTA). The words or phrases used play an important role here.

Let’s say you’re trying to get a prospect to click on a case study I did. Instead of “Let me know if this interests you,” say, “I’d love to hear your thoughts on…”

The latter allows your prospect to take an active role, emphasizes that you value their opinion, and encourages them to respond. It’s not vague, bossy, or assertive. Instead, it has direction.

Your Name and Email Address

Should you use your first name, full name, or name plus job position in the email closing? The consensus is that you can leave your last name if you already know the recipient. That’s for most business communication emails. If I’m writing a cold email, I might want to include just my first name casually.

The email that most closely resembles a coworker's style is most effective for cold outbound campaigns. Adding job position and other info can be included in the email signature. But it’s still important to choose a professional email address. A professional email address ensures that it doesn’t get flagged as spam and can be used in all types of correspondence. 

Email Signature

Your email signature is like a digital business card attached to the very end of your email. It contains all key details about you, your company, and your contact information.

Email signatures often have graphics attached to them, whether that’s: 

  • Your company logo

  • Your photo

  • Other forms of personal branding

Think of it as aesthetics with a purpose. But be careful when using email signatures. Most are made using HTML. If you’re not careful, it could negatively affect email deliverability. Always remember to test campaigns first. 

Related Reading

• Cold Sale
• Cold Prospecting
• How to Re-engage Lost Customers
• Outreach Methods
• Professional Email Example
• Collaboration Email Template
• How to Get Email Address From Facebook Url
• Email Audit
• Targeted Lead Generation
• Cold Email Personalization

Email Closing Lines

79 Clever, Professional, and Friendly Email Closing Lines to Copy

woman working - Email Closing Lines

Closing Lines for Formal Emails

Formal emails are straightforward and follow a distinct structure. There’s the email greeting, followed by the main email body, and then the closing line.

The closing line should reflect what type of formal email you’re sending, your relationship with the recipient, and the overall tone. 

Here are some of the options you can try. 

  1. I am looking forward to hearing from you. 

  2. Looking forward to collaborating with you.

  3. Is this something you’re interested in right now?

  4. Can I send you more information about…

  5. If you have any questions, please do not hesitate to contact me. 

  6. Looking forward to discussing {{topic}} further. 

  7. If there’s anything I can assist you with, please don’t hesitate to reach out. 

  8. Thank you for your consideration. 

  9. Looking forward to the next steps for…

  10. Hoping to hear from you soon.

Formal email closing lines often indicate a continuation. This could be to continue a discussion, request more information, or take the next step in your correspondence. 

Cold Email Closing Lines

Closing lines for cold emails depend on the email segment you’re reaching out to. It could be: 

  • Formal

  • Informal

  • Semi-formal

The key is personalization, testing various strategies, and monitoring sales email metrics to determine which closing line works best for each segment. Cold email closing lines can be categorized into three main types: 

  • Interest-based

  • Direct CTAs

  • Value-based

Interest-based closing lines gauge prospect curiosity, direct CTAs give clear next steps, and value-based closing lines solve needs or pain points. 

Interest-Based Cold Email Closing Lines

  1. Thanks in advance.  

  2. Looking forward to hearing your input on…  

  3. What do you think about {{topic}}...

  4. Looking forward to doing business with you.  

Direct CTAs 

  1. If this resonates with you, feel free to schedule a meeting here {{insert calendar link}}.

  2. Please let me know when it might be a good time to schedule a call… 

  3. Let’s set up a time to talk. Is {{time and date}} good for you?  

Value-Based Closing Lines

  1. I have {{resource}} that helped me solve {{pain point}}. Would you like me to send it to you?  

  2. Our team developed a tailored strategy for {{company}}. Open to hearing us out?   

  3. I’d love to send you our case study on {{topic}}. Let me know if that interests you.  

Professional Email Closing Lines

Professional emails are those you send to: 

  • Coworkers

  • Supervisors

  • Potential job opportunities

Depending on your relationship with the recipient, they can be formal or casual.

When writing professional email closing lines, think of your purpose. 

  • Do you want to continue a discussion? 

  • Is there new info that I need? 

  • Or am I just expressing gratitude? 

For example

  1. Looking forward to your feedback on the proposal discussed.  

  2. If you have any questions, don’t hesitate to contact me at any time.  

  3. Thank you for considering my application.  

  4. I’m looking forward to the potential opportunity of working with {{company name}}.  

  5. Your continued support is highly appreciated.  

  6. We anticipate your approval to go forward with the project.  

  7. Thank you for your attention. I eagerly await your reply.  

  8. Thank you for considering our proposal. We look forward to your response.  

  9. Please find the attached report. If you need additional info, don’t hesitate to reach out.    

  10. I appreciate you taking the time to meet us. Here is a quick summary of our discussion.  

  11. Thank you so much for connecting! I look forward to speaking with you on [date and time].  

  12. I’ve sent over [materials you discussed]. Please review by [date] and let me know if you have any questions.  

  13. Thank you again for meeting with me today. I look forward to learning about the next steps of the interview process.  

  14. I look forward to joining the team! I’ll see you for my first day on [date].  

  15. Thank you again for giving me more information about the opportunity! I’ve attached my resume and will contact you by [date] to follow up if I haven’t heard from you by then.  

  16. Please let me know if you have any questions by replying to this email or reaching out to me on Teams.  

  17. I look forward to reading your responses in the attached sheet below on Friday. I’ll be in touch about next steps the following week. 

For most professional email closing lines, you want to have a good blend of casual, polite, and formal. If you’re already close with your recipient, you can opt for a more casual approach.   

Casual and Informal Email Closing Lines

Don’t mistake casual closing lines for informal closing lines. You must still maintain a professional demeanor, especially when emailing: 

  • Colleagues

  • Clients

  • Prospects

This doesn’t mean you can’t use informal closing lines. It ultimately depends on the nature of your relationship with the recipient and what type of email you’re sending. 

Examples Of Casual Email Closing Lines 

  1. Looking forward to our next chat.  

  2. Keep me posted.  

  3. Have a great weekend.  

  4. Feel free to contact me anytime.  

  5. Let’s talk soon!  

Examples Of Informal Email Closing Lines

  1. Say hi to your dog for me!  

  2. Catch up soon!  

  3. Stay safe, talk soon.   

  4. Good luck on {{milestone}}.  

  5. Sorry for the trouble. 

  6. Thanks a lot/a million/a ton...  

  7. Hope the above is helpful to you.  

  8. Good luck with….  

  9. Let me know if you run into any problems.  

  10. Let me know if that's ok  

  11. I'll phone you…  

  12. Speak to you soon/later/on Monday/next...  

  13. Write soon!  

  14. Say “Hi” to me/Please send my best to /Send my love to ...  

If you're emailing a friend, you can use informal closing lines. But if you’re emailing a friend who also happens to be a co-worker about something work-related, go for the casual closing lines.  

Business Email Closing Lines

Business emails are direct, concise, and formal. Your email closing lines should reflect that as well. The goal is to convey respect, gratitude, and professionalism in your correspondence.

Business email closing lines focus on continuing ongoing projects, encouraging timely replies, or striking a balance between gratitude and professionalism. 

Here are some examples

  1. Looking forward to the possibility of collaborating with you soon.  

  2. We appreciate your business and are here to assist you with whatever you need.  

  3. Thank you for your interest in {{your product or service}}.  

  4. Hoping the attached proposal meets your business needs.  

  5. Let’s touch base on {{date}} to discuss the proposal in depth.  

  6. Thank you for your patronage of our service. We value your support.  

  7. Looking forward to your reply.  

  8. Your feedback is very much appreciated and something we look forward to hearing.  

  9. We’ll be in touch with more details soon.  

  10. We’re excited about the potential partnership between {{your company}} and {{prospect company}}  

These email closing lines might be too formal for cold emails. Instead, use these closing lines when emailing a business you’ve already established a consistent correspondence with.  

Examples Of How To End An Email 

The following example scenarios can help you craft an email ending that reflects your professionalism and attention to detail: 

  1. When applying for a job: Thank you for considering me for this position. I look forward to hearing from you! Sincerely, Mohammad Rahim Experienced Sales Professional 123-555-4567 

  2. After a phone screening: I’ve attached my portfolio for your review. Please let me know if there’s anything else you need. Warm regards, Erica Garza Web Designer & Illustrator 456-555-1234 

  3. When responding to a meeting request: I look forward to meeting with you next Monday. Thank you, Jeff Richards, Social Media Marketing Professional www.portfoliowebsite.com 789-555-4567 

  4. After completing an interview: I look forward to the next step in the process. Best, Anika Patel Full Stack Software Engineer www.websitenamehere.com 111-555-6789 

  5. When accepting a job offer: I look forward to discussing the details and next steps! With gratitude, Yung Lee, Experienced Finance Professional 678-555-6789 

  6. In a Networking Message: I’d love to connect over the phone to learn more about the position. Are you available anytime next Monday, January 2nd, from 9 a.m. to 3 p.m. MST? You can reach me at (123) 456-7890. Best, Charlotte Smith Example University Class of 2026 (123) 456-7890 

  7. After a Phone Screening: Again, thank you so much for taking the time to speak with me today. I’ve attached my resume and online portfolio for your review. I look forward to hearing from you soon — I will follow up on [date] if I haven’t heard from you by then. Thank you, Michael Johnson https://www.linkedin.com/in/michael-johnson-1 

  8. After an Interview: Thank you again for your time today. If you have any additional questions, please do not hesitate to reach out. I look forward to hearing from you and will follow up on [date] if I don’t hear from you by then! Sincerely, Isabella Rodriguez Data Analyst, Brooklyn, NY 

  9. When Accepting a Job Offer: Thank you so much for the opportunity, and I look forward to working with you soon! I’ll see you on October 2nd in the New York office. Cheers, Shayna Coleman (098) 765-4321 

  10. Collaborating With a Coworker: Please let me know if you have any questions. I’m happy to jump on a call or discuss this further in Slack! Best, Caitlin Imler Program Strategist Los Angeles, CA 

  11. Sending an Update to Your Team: Please review the above and let me know if you have any questions or feedback by [date]. Looking forward to hearing from you! Best, Lucy Grose, Chief of Staff, Company Z, Madison, Wisconsin 

  12. Working with a Client: I’m confident that our approach can deliver the brand awareness results you’re looking for. Please let me know if you have any questions about the proposal, which I’ve attached below; I’m happy to answer via email or in a follow-up call. Thank you, Fiona Customer Success Manager fiona.a@companyz.com (145) 321-456 

  13. Following Up After a Meeting: Thank you again for your attention and engagement during today’s presentation. In addition to the action items I’ve outlined above, I’ve attached the slides for further reference. Please let me know if you have any questions. Best, Julia Senior Designer, Company X

Related Reading

• Unprofessional Email Address Examples
• Omnichannel Lead Generation
• Sales Funnel Email Sequence
• Nurture Email Sequence
• How to Change Email Signature in Outreach
• Email Outsourcing
• Email Management Tips
• Find Email of Twitter Account
• Partnership Email Template
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Email Closing Lines

4 Major Email Closing Line Best Practices

man working - Email Closing Lines

1. Context is King for Email Closing Lines 

The right email closing line depends on: 

  • Your recipient

  • Your goal

  • Overall tone of your message

Don’t just stick to one closing line because “studies say this has the highest percentage of conversions.” 

If you have a close relationship with your recipient, you can use casual closing lines like “Let’s talk soon.” But if you’re emailing a colleague, it’s better to use a professional closing line.  

2. Match Your Email Closing Lines to Your Email Tone  

Be consistent with the email’s overall tone. Don’t start an email with a formal introduction just to end it with a casual closing line. You must be consistent in both tone and message. The switch might leave prospects confused. Cold emails and casual emails offer a little bit of leeway here. 

These emails are often casual in tone, yet they still convey a straightforward and actionable message.  

3. Personalize Email Closing Lines  

Personalization helps you stand out and shows that your email is well-thought-out and specifically tailored for each prospect. But you can’t constantly personalize closing lines. In the cases where you can, you should. Let’s say you’re sending a cold email and want prospects to click on your case study. 

The closing line could mention how the case study can help solve a prospect’s pain points, address unconsidered needs, or offer DIY solutions to common issues. I can say: “Here’s a link to a case study we did on {{topic}}. We outlined our strategy on how we solved {{pain point}}. Let me know what you think. Looking forward to hearing from you soon, {{your name}}”  

4. Base Email Closing Lines on Desired Outcomes  

The goal of each email is to provide value. However, you still need to push the needle forward for your business. The best way to do so is by having the closing line emphasize the next steps. If your goal is to get a reply, you can use closing lines that encourage participation, such as: 

  • “Thanks in advance”

  • “I’d love to hear your thoughts on…”

  • “Can I send more details?”

Related Reading

• Email Quote Template
• How to Cold Email for Research
• How Many Emails Can Be Sent at Once in Gmail
• How Long Should a Newsletter Be
• How to Sign an Email Professionally
• Sales Accepted Lead vs Sales Qualified Lead
• Best Sales Acceleration Tools
• How to Cold Email for an Internship
• Lead Nurturing Tools
• PR Pitch Email Example
• Podcast Email Examples
• How to See if Someone Read Your Email on Outlook

Email Closing Lines

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Whether you're an agency looking to scale outreach, a recruiter connecting with candidates, or an SDR driving sales, Inframail provides the robust email infrastructure you need without the usual technical headaches and per-inbox costs. Start buying domains now and set up your email infrastructure today with our email infrastructure tool. 

Table of Content

Email Closing Lines

Email Closing Lines

Email Closing Lines

Email Closing Lines

Email Closing Lines

Email Closing Lines