Warm-up emails are a great tool for maintaining a healthy email deliverability rate, especially if you are using services like Instantly or SmartLead. But when you have multiple inboxes forwarding to one central email, things can get cluttered fast. If you've been struggling with a deluge of these warm-up emails in your primary Gmail or Workspace inbox, you're in the right place. Here's a concise guide on how to filter them out.

Step-by-Step Guide for Gmail:

1. Access Instantly or SmartLead Settings: First, navigate to either Instantly or SmartLead.

   • For Instantly: Click on your email account > Settings. Scroll down to find the warm-up filter tag.

   • For SmartLead: Simply click on 'Warm-Up'. Scroll down until you see the 'Custom Warm-Up Identifier Tag' option.

2. Head to Gmail Settings: Open Gmail. In the top right corner, click on the gear icon > See All Settings > Filters and Blocked Addresses.

3. Setting up the Filter:

   • If you've previously set up a filter for this, you'll see it in the list. If not, click on 'Create a New Filter'.

   • In the filter setup, paste the warm-up filter tag you got from Instantly or SmartLead into the boxes labeled 'Subject' and 'Has the words'.

   • Click 'Continue'. In the next step, select 'Mark as Read', 'Star it', and 'Skip the Inbox'. Optionally, you can 'Apply the label' if you want to categorize these emails for later review.

   • Finally, click 'Update the Filter'. If done correctly, the filter will highlight the respective emails.

For Outlook Users:

1. Navigate to the 'Rules' section.

2. Create a new rule or filter.

3. In the conditions section, select 'Subject' or 'Body includes'.

4. Enter the warm-up tag obtained from Instantly or SmartLead.

5. Finally, move the tagged emails to the designated folder or label you've set up.

Wrapping Up:

Managing your inbox efficiently ensures that you're not bogged down by unnecessary emails. With this guide, you can seamlessly filter out warm-up emails, ensuring that your primary inbox remains relevant and clutter-free. Remember, the idea is not to eliminate these emails, but to organize them smartly. Happy emailing!

Here's a video to explain more: Watch here

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